Maintenance Partners is HVAC maintenance software for Australian mechanical services businesses: an asset register for every unit you service, recurring maintenance schedules that generate the work, standards-based checklists in an offline-first field app, and defect to quote to invoice without re-keying. It was proven under AS 1851 — the most demanding routine-service standard in the country — and the same machine runs air conditioning and mechanical maintenance.
Every air handler, split system, package unit, chiller and cooling tower on its own record, with location, model, install date and full service history — a digital logbook per unit that survives staff changes and contract handovers.
Set the cadence each contract and standard prescribes — monthly filter runs, quarterly services, annual overhauls, the inspection rhythms AS/NZS 3666.2 sets for air-handling and water systems — and the jobs generate themselves against the right assets with the right checklists.
Technicians work the checklist on an offline-first iOS and Android app: readings, photos, pass/fail, signatures — captured at the unit, synced when coverage returns, and on the office screen before the van leaves the car park.
A failed item becomes a defect, the defect becomes a quote, the quote becomes a work order and an invoice — one thread of data, no re-keying, wired into Xero, MYOB and QuickBooks.
Fire protection is the maintenance trade the auditors visit first — routine servicing under AS 1851 leaves no room for a missed cycle or an unrecorded result. Maintenance Partners was built by the people who train and certify that industry, and every habit the platform learned there — schedules that cannot drift, evidence captured at the asset, reports a client or auditor can pull themselves — is exactly what a planned-maintenance HVAC contract needs. The price is published too: $150 per user per month ex GST, every module included, sign up online today.
Generic job-management software treats an HVAC maintenance contract as repeating calendar entries. Maintenance Partners was engineered for regulated recurring service, and the differences are structural — none of them can be bolted onto a booking tool.
There is no "repeat every 12 months" job to set up and babysit. Each asset carries a service programme, due dates are computed from the register, a larger service falling near a smaller one absorbs it into a single visit, and completing it re-anchors everything beneath. You maintain the asset register — the schedule follows.
A completion-anchored schedule — what everyone else ships — moves the next due date when the work is done, so it is structurally incapable of showing a breach. Maintenance Partners also measures every asset against the fixed grid the standard implies, separating work done late from work never done. That is a register you can hand to an auditor.
"Works offline" usually means a form that holds its submission until the bars come back. The field app carries a full replica of the technician's work — the entitled register, its histories and its checklists, in their pocket — and a technician can be a fortnight out of coverage without losing a thing. A basement with no signal is a normal working day.
Inventory tools guess demand from what ran out last quarter. The service programme already knows twelve months of coming work, so the parts forecast is read from what is actually due — vans and stores stocked for the schedule, not for history.
No. The platform was forged in fire protection — the most heavily audited maintenance discipline in the country — and the same machine runs any standards-driven maintenance trade. Asset registers, recurring service schedules, checklists, defects, quoting and invoicing work identically for HVAC, and businesses that service both fire and mechanical run the two side by side in one licence.
Yes — recurring schedules are the core of the product, not an add-on. Set the cadence each contract and standard prescribes, monthly through annual, and the jobs generate themselves against the right assets with the right checklists. Nothing waits for someone to remember it.
Maintenance Partners is $150 per user per month ex GST ($165 inc GST) with every module included — field app, office portal, asset registers, scheduling, quoting, invoicing, client portal and integrations. No tiers, no add-ons, and volume discounts for larger teams are shown before you pay anything.
Sixty minutes with the people who build the product — or sign up today and see the exact figure before you enter a card.